Opportunities

OVERVIEW OF RESPONSIBILITIES

The Club Administrator is an independent contractor who is responsible to the Durham Attack
Executive in providing administrative support for club operations under the direction of the club
President. The duties and responsibilities include but are not limited to:

Administrative Support
● Provide daily operational and administrative support to the Durham Attack Board of Directors
● Maintain Club records, files, and documentation.
● Manage general Club email and phone inquiries, directing to appropriate personnel.
● Assist with booking facilities, organizing meetings, and coordinating logistics.
TeamSnap Management
● Set up and manage TeamSnap accounts and team profiles for Coaches, Parent Reps, and
Executives.
● Maintain accurate rosters, contact information, and scheduling details for all teams.
● Provide support and troubleshooting for TeamSnap users.
● Coordinate with the Secretary to ensure timely communication through TeamSnap.
Registration & Payments
● Gather information to build and submit online registrations.
● Work with the Secretary to create and distribute registration and payment links.
● Monitor all online registration payments and provide reports to the Treasurer.
● Support families with the registration process, including technical issues and payment questions.
● Reconcile payments and provide administrative support for accounting and QuickBooks entries.
Club Operations
● Oversee uniform and equipment distribution.
● Support the Board with seasonal events such as Tryouts, Picture Day, and Registration Day.
● Oversee equipment distribution for tryouts, Clinics, ID Clinics etc ( track location of equipment
and facilitate travel to various events and locations)
● Support the Year-End Banquet logistics, including RSVPs, room setup, décor, and slideshow
coordination.

Tournament Hosting
● Manage the Tournament Hosting Committee.
● Oversee distribution and collection of hosting bin for OVA and Invitational tournaments.
● Submit tournament hosting applications to the OVA.
● Review spreadsheet and ensure OVA payments through the Club Treasurer.
● Work with the OVA to find Club hosts.
DA Cares Program Support
● Provide information to families about available funding options.
● Assist in developing and managing custom payment plans for athletes.
● Seek local sponsors and community assistance for athlete funding.
Communications Support
● Manage routine distribution of Club communication via TeamSnap and email.
● Help maintain Club contact lists, schedules, and team rosters.
● Support the website and social media updates in collaboration with the Secretary and Social
Media team.
● Maintain an annual calendar and keep it up to date for the Executive Committee and the
Membership

Equipment
● Oversee inventory of Club-owned equipment (ball carts, nets, first aid kits, etc.).
● Maintain Club storage locker
● Manage the distribution, return of and maintenance/top up of equipment to coaches (ball
carts/med kits);
● With authority by the Club Treasurer, purchase new equipment as required.

Position Requirements
● Ultimate attention to detail.
● Expert time management skills.
● Strong communication, leadership, and conflict management skills
● A minimum of three (3) years of experience with club volleyball or another organized sport.
● Strong organizational and project management skills
● Experience with general bookkeeping and data entry following accounting best practices
methodology
● An ability to think and plan strategically as part of a team
● Technically savvy and able to adapt across multiple platforms
● High level of confidentiality
● Experience with Google Workspace is a must
● Experience with the Quickbooks online platform an asset

APPLICATION DEADLINE: JULY 28TH
We wish to thank all applicants for their interest; however, only those selected for an interview will be
contacted. Please forward your resume along with a letter clearly indicating how you meet the
qualifications listed above, to: [email protected]
Only successful applicants will be contacted for an interview.
Durham Attack welcomes all qualified applicants. We are committed to fostering an inclusive, equitable,
and accessible environment where every team member feels valued, respected, and supported, and the
opportunity to reach their full potential